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 Your ALT-Text here CONVENTION AND VISITORS BUREAU AND HOTELS
Request for Proposals (RFP)

ABA Convention Districts

ABA Annual Conventions rotate among the four Districts shown above.

Future Conventions:

  • 2010: Eastern District

  • 2011: Central District

  • 2012: Western District

  • 2013: Southern District

Please direct all inquiries to the Convention Hotel Coordinator at sitecoordinator@americanbell.org. After Oct. 15, 2007, we will accept RFPs only for the 2011 Central District Convention.
Planning Timeline:
  • Southern District 2009
    --
    City of Dallas selected
  • Eastern District 2010
    -- City of Cleveland selected
  • Central District 2011
    -- after October 15, 2007, accept RFPs
General Requirements:
  • Cities with major airports and hotels with free parking
  • Preferred dates between June 20 and July 2
  • Pattern: Sunday-Wednesday or Thursday-Sunday
Requirement Detail:
1. Room block- 35, 70, 130, 130, 130, 110, & 10 = 615.

*ROOMS ON 24 HOUR HOLD FOR ENTIRE EVENT.

2. Meeting space day before event

  1. *Registration - (4) 6'x30" skirted tables and (8) chairs
  2. *Executive Board - 12 persons conference style 1pm-3pm
  3. *BTSC - 12 persons conference style 3pm-5:30pm
  4. *CSC - 12 persons conference style 3pm-5:30pm
  5. *Storage (coat room type)

3. Meeting space Day 1

  1. *Welcome Reception 3pm-9pm
    1. Theatre style 250 persons
    2. Head table for 24
  2. *Exhibits - (2,500 sq ft) Tear down day 4 by 6 pm
    1. (40) 6'x30" skirted tables
    2. 80 chairs
  3. *BEHOLD (900 sq ft)
    1. (8) 6'x30" skirted tables
    2. (2) 6' round
    3. (16) chairs
  4. *Youth Room
    1. (2) 6'x30" skirted tables
    2. 20 chairs
    3. TV & VCR (Complimentary)
  5. *Executive Committee meeting room for 30 persons 2pm-6pm
  6. Various meetings in 24-hour held rooms

4. Meeting space Day 2

  1. *General session 8am (same room & set as Welcome Reception)
    1. Theater style for 250
    2. Head table for 24
  2. Luncheon & Dinner (separate from Gen. Sessions)
    1. Rounds of 10
    2. Head table for 24
  3. Various meetings in 24-hour held rooms

5. Meeting space Day 3

  1. Bus Tour of Area, 9am-2pm
  2. Auction 3pm-10pm
    1. Using Gen. Sessions room set
    2. (16) 6'x30" tables
    3. (2) 6'x15" tables
    4. Remove head table
    5. (1) 8'x8' riser w/podium microphone (set up opposite of entry)
    6. Water station
  3. Cash sandwiches/drinks concession 5pm-7pm (foyer near auction)
  4. (No meetings today in remaining 24-hour held rooms)

6. Meeting space Day 4

  1. *General session
    1. Theater style for 250
    2. Head table for 30
  2. Luncheon
    1. Rounds of 10
    2. Head table for 30
  3. Banquet 7pm-11pm (Use entire ballroom)
    1. Rounds of 8 for 250
    2. Re-center head table and set for 30
    3. 8'x8' riser set in left front corner for entertainment (floor microphone)
    4. Two cash bars, small covered round tables 2/candles & chairs.
        5pm-7:30 pm
  4. Various meetings in 24-hour held rooms
Past Convention Hotels
  1995: Radisson Airport - St. Louis, MO
1996: Hyatt Regency - Pittsburgh, PA
1997: Sheraton Premiere - Tysons Corner, VA
1998: Radisson - Saint Paul, MN
1999: Marriott Overland Park, Kansas
2000: Bavarian Inn Lodge - Frankenmuth, MI
2001: Lake Morey Inn Resort - Fairlee, VT
2002: Westin - Cincinnati, OH
2003: Amway Grand Plaza - Grand Rapids, MI
2004: DoubleTree - Ontario, CA
2005: Wyndham Bonaventure - Ft. Lauderdale, FL
2006: Sheraton - Baltimore, MD
2007: Marriott Oak Brook Resort - Chicago, IL
Future Convention Hotels
  2008: Omni - Denver, CO
2009: Marriott - Dallas, TX
2010: Hotel TBD - Cleveland, OH

DIRECT RFPs AND OTHER CONVENTION CORRESPONDENCE TO:

Convention Site Coordinator c/o American Bell Association
53 Royal Vista Dr. #210, Branson, MO 65616


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