US Map showing American Bell Association convention districtsABA Annual Conventions rotate among the four Districts shown below.Β Future Conventions:

2016: Western District
2017: Southern District
2018: Eastern District
2019: Central District

RFP Acceptance Deadlines

After March 1, 2017, we will accept RFPs only for the 2019 Central District Convention. Please review map for appropriate states and cities.

Planning Timeline

  • Southern District 2017Β — Little Rock, AR
  • Eastern District 2018 — City to be determined
  • Central District 2019 — City to be determined

Inquiries & Submissions

Please direct all inquiries to the Convention Hotel Coordinator at conventions@americanbell.org. Please limit initial email proposals to a four-page attachment, text only with no images. Correspondence via U.S.P.S. delivery should be addressed to Hotel Coordinator, American Bell Association, 2249 South Pinon Ct., Denver, CO 80210-4436.

General Requirements

  • Cities with major airports and hotels with free parking
  • Preferred dates between June 15 and July 15 (no July 4)
  • Pattern: Wed-Sat OR Thur-Sun (usually with 2 days of preconvention tours)

Requirement Detail

Room block – For preconvention tours: 5, 45, 45, 50
For meeting days: 60, 60, 60, 50, 5

ROOMS ON 24 HOUR HOLD FOR ENTIRE EVENT

Tentative Schedule (based on 2016 & 2017)

Day before event

  • Registration – (4) 6’x30β€³ skirted tables and (8) chairs OR Event Registration Desk
  • Storage (coat room type)
  • Executive Board –7 – 9 pm
    • 12 persons conference style

Day 1

  • Exhibits – (2,500 sq ft) 8 am – 11 pm
    • (20) 6’x30β€³ skirted tables
    • 50 chairs
  • BEHOLD (900 sq ft) 8 am – 11 pm
    • (8) 6’x30β€³ skirted tables
    • (2) 6β€² round tables
    • (16) chairs
  • Executive Board – 10 am – 12 pm
    • 12 persons conference style
  • Buffet Dinner (self-pay) 5:30 – 7 pm (separate from General Sessions)
    • Rounds of 10 for 130
    • Podium w/microphone
  • General Session: Welcome Reception 6pm-9pm
    • Theatre style 140 persons
    • Head table (on risers for 8-10) with podium & microphone
    • Large screen
  • Various meetings in 24-hour held rooms: 3 meetings in rooms for 12 Conference Style

Day 2

  • General session 8am (same room & set as Welcome Reception – Day 1)
    • Theatre style 140 persons
    • Head table (on risers for 8-10) with podium & microphone
    • Large screen
    • Floor microphone
  • Luncheon & Dinner (separate from Gen. Sessions)
    • Rounds of 10 for 130
    • Podium w/microphone
  • Exhibits – (2,500 sq ft) 8 am – 11 pm
    • (20) 6’x30β€³ skirted tables
    • 50 chairs
  • BEHOLD (900 sq ft) 8 am – 11 pm
    • (8) 6’x30β€³ skirted tables
    • (2) 6β€² round tables
    • (16) chairs
  • General Session: Entertainment 6 – 9 pm (same room & set as Welcome Reception, Day 1)
    • Theatre style 140 persons
    • Head table (on risers for 8-10) with podium & microphone
    • Large screen
    • Floor microphone
  • Various meetings in 24-hour held rooms
  • Auction set- up 4 – 9 pm (see Day 3)

Day 3

  • Auction 8am-3pm (same room & set as Welcome Reception – Day 1)
    • Add on Day 2 4 – 9 pm
      • (20) 6’x30β€³ tables (no skirts)
      • Remove or adjust head table – set up (1) 8’x8β€² riser w/podium microphone
      • (1) tall barstool/chair
  • Cash sandwiches/drinks concession 11am-1pm (foyer near auction)
    • Cocktail rounds with chairs
  • Exhibits – (2,500 sq ft) 3 – 5 pm (Tear down 5-6 pm or Day 4 8-9 am)
  • BEHOLD (900 sq ft) 3 – 5 pm (Tear down 5-6 pm or Day 4 8-9 am)

Note: (No meetings today in remaining 24-hour held rooms)

Day 4

  • General session (same room & set as Welcome Reception – Day 1)
    • Theatre style 140 persons
    • Head table (on risers for 8-10) with podium & microphone
    • Large screen
    • Floor microphone
  • Luncheon
    • Rounds of 10 for 130
    • Podium w/microphone
  • Cocktail reception 5:45 – 7:30 pm Ballroom Foyer
    • (2) cash bars
    • cocktail rounds w/chairs
  • Banquet 7pm-11pm (Use entire ballroom)
    • Rounds of 8 for 130
    • Re-center head table on risers and set for 20-24

Various meetings in 24-hour held rooms: 2 meetings in rooms for 12 Conference Style 4 – 5 pm

Past Conventions

  • 2011: St. Louis, MO
  • 2012: Scottsdale, AZ
  • 2013: Atlanta, GA
  • 2014: Richmond, VA
  • 2015: Kansas City, MO
  • 2016: Albuquerque, NM

Future Conventions

  • 2017: Little Rock, AR
  • 2018: TBD